*This post was created with a self-made CustomGPT based on Sophie’s latest YouTube video. You can find the link to the video at the end of this article.

Today’s Weekly Prompt is all about how you can use ChatGPT to optimize your day-to-day work. Inspired by a colleague who wondered which administrative tasks she could best use ChatGPT for, I developed a suitable prompt:

I want to make my day-to-day work more efficient and use ChatGPT as support. Please analyze my daily tasks and find out which of them can be facilitated and optimized by ChatGPT. Ask myself specific questions to better understand my activities. Then give me a list of specific use cases for ChatGPT in my job and explain how I can use it optimally.

Why this prompt is so valuable

This prompt helps you to find out in several steps how exactly you can integrate ChatGPT or alternative AI tools into your workflow:

1. Analysis of your tasks: ChatGPT’s targeted questions will give you a better understanding of which processes can be automated or optimized.
2. Individual optimization: Instead of receiving general tips, you will receive a list of use cases tailored to your job.
3. Concrete implementation: ChatGPT not only gives you ideas, but also instructions on how to integrate it into your work processes in a meaningful way.

Possible use cases for admin tasks

After you have entered the prompt, ChatGPT will ask you a series of questions about your tasks. Typical applications that can result from this are

• Email management: Automatic drafts, wording improvements or summaries of long email chains.
• Meeting organization: creation of agenda proposals, meeting summaries or task tracking.
• Data analysis & reports: Automated summaries of tables, creation of reports or KPI analyses.
• To-do lists & task management: Structured lists with prioritization and suggestions for more efficient workflows.
• Text creation & documentation: Formulation of internal guidelines, templates for contracts or documentation for projects.

Critical use of ChatGPT

Even if this prompt is very helpful, you should not blindly accept everything that ChatGPT suggests. It is important to critically scrutinize every proposal:

• Does the solution really suit your working style?
• Is the proposed optimization more efficient than your previous process?
• Are there any legal or safety-related concerns when using AI for certain tasks?

If you take the time to thoroughly answer the questions asked and specifically review ChatGPT’s suggestions, you will be able to get the most out of this method.

I can’t wait to see which tasks you will automate or optimize with ChatGPT in the future! Feel free to share your experiences and questions in the comments.

Any further questions?

Do you have any questions? I will be happy to support you, act as a sparring partner and answer your questions. I am always happy to receive your messages, preferably by WhatsApp message or e-mail.

This article is also available as a video on YouTube