*This post was created with a self-made CustomGPT based on Sophie’s latest YouTube video. You can find the link to the video at the end of this article.
Online meetings have long been part of everyday life in many companies – whether via Zoom, Microsoft Teams or other tools. Increasingly, there is the option of creating a transcript of the meeting directly. That sounds practical at first, but anyone who has ever read such a transcript knows that it is often long, confusing and difficult to get through.
In this Weekly Prompt, I’ll show you how you can turn a transcript into a clear summary and to-do list in no time at all – simply with the help of AI.
From confusing meeting minutes to a structured summary
A typical transcript usually contains a verbatim transcript of what was said – including interruptions, mental leaps and filler words. It helps to understand, but is rarely helpful if you want to know quickly: What was the result? What are the next steps?
This is where AI tools such as SwissGPT, ChatGPT, Gemini or Perplexity come into play. These language models are able to extract meaningful structures from long texts – for example summaries, task lists or even entire documents.
The simple prompt for your meeting summary
You don’t need a complex prompt to create a usable overview from a transcript. Here is a simple suggestion:
- Upload your transcript (e.g. as a PDF or text file) to your preferred AI tool.
- Use this prompt: “Here is the transcript of a meeting. Please provide me with a summary of the meeting in bullet points. Also create a list of all the important next steps and tasks that were discussed in the meeting.”
That’s it already!
Of course, you can customize the prompt according to your needs – for example, if you prefer a continuous text summary, a structured outline with introduction and conclusion or formatting for an internal memo.
Why SwissGPT is the better choice for sensitive data
Personal or confidential information can quickly come up at meetings in particular. It is therefore advisable not to automatically use a public tool such as ChatGPT for sensitive data. SwissGPT is a good alternative here because it was developed with a focus on data protection and Swiss standards.
The final check: ensuring quality
No matter which tool you use – an automatic summary does not replace the human eye. Read the summary critically:
- Does it really correspond to what was said in the meeting?
- Are the tasks and to-dos correct?
- Are important points missing?
Once you’ve done this, you’ll be well prepared – and will be able to create your meeting summaries much faster and in a more structured way in future.
Conclusion
With the right AI tool and a sophisticated prompt, you can create clear summaries and task lists from meeting transcripts in no time at all. This saves time, ensures clarity and helps you to keep track of all to-dos – no matter how chaotic the meeting was.
Any further questions?
Do you have any questions? I am happy to support you, act as a sparring partner and answer your questions. I am always happy to receive your messages, preferably by WhatsApp message or e-mail.
