*This post was created with a self-made CustomGPT based on Sophie’s latest YouTube video. You can find the link to the video at the end of this article.
In today’s working world, we are often faced with the challenge of completing complex tasks in a short space of time – be it creating a meeting agenda or a content marketing plan. But how can we master these challenges more efficiently and creatively? Prompted AI Collaboration offers an answer to this. In this article, you will find out how this method works, what advantages it offers and how you can implement it step by step in your team.
What is Prompted AI Collaboration?
Prompted AI Collaboration describes the targeted and transparent integration of AI tools such as ChatGPT, SwissGPT, Gemini or Perplexity into team processes. This not only increases efficiency, but also improves the quality of the results. The method can provide valuable support, especially for creative tasks that often start on a “blank sheet of paper”.
Four options for team tasks
Suppose you are faced with an urgent task, such as preparing for a team meeting. You now have four options:
- Working the night shift – inefficient and tiring.
- Quick-fire approach – often leads to inferior results.
- Secret use of AI – helpful in the short term, but not very transparent.
- Prompted AI Collaboration – integrating AI into the team process in a targeted and open manner.
The fourth option is not only more efficient, but also creates an open and structured way of working that benefits the entire team.
Advantages of the method
Prompted AI Collaboration offers numerous advantages:
- Increased efficiency: tasks are completed faster, especially the start-up process.
- Higher quality: Initial results often have a higher initial quality.
- Creativity boost: AI tools provide fresh ideas that complement human input.
- Better collaboration: A more structured approach to work strengthens team dynamics.
- Scalability and flexibility: A well-designed prompt can be used and adapted several times.
Of course, there are also risks, such as dependence on AI, data protection issues or the risk of a lack of originality. But these can be minimized with clear team rules and careful prompts.
Step-by-step guide to implementation
1. clarify the initial situation and objectives
Before you use AI tools, clearly define the objectives of the task as a team. Example: The next team event should take place in the summer, be inexpensive and only last half a day.
2. create the correct prompt
This is the key to success. Think carefully about what information the AI needs to deliver a suitable result. Complete the basic data (e.g. “Team event in summer, inexpensive”) with details such as desired accessibility or type of activity.
3. check and refine results
The AI result is usually a first draft. Check whether the proposals meet the requirements and optimize them if necessary. For example: Is the event easily accessible? Does it meet the budget targets?
4. obtain feedback from the team
Present the results in the team meeting and collect feedback. Discuss whether further adjustments are necessary and who will make them.
5. final examination and finalization
After further iterations – supported by AI or colleagues – the end result is finalized and presented.
Opportunities and risks at a glance
Opportunities
- Faster start-up process and more efficient iterations.
- Greater creativity and better quality.
- Scalable results and flexible adjustments.
Risks
- Dependency: Overuse of AI can displace human skills.
- Data protection: Sensitive data must be protected and the right tools selected.
- Originality: Results can appear standardized if the prompt is not well thought out.
Conclusion: the individual remains decisive
The future belongs to those who optimally combine man and machine. Teams that use AI sensibly can not only increase their productivity, but also boost job satisfaction. A common understanding within the team is important here: how much AI do we use and how do we use it?
If you want to implement this method in your team, it is worth making an initial investment in training and workshops. I will be happy to support you – both online and on site. Together we can ensure that your team takes full advantage of Prompted AI Collaboration.
Start today to take collaboration in your team to a new level. The future starts now!
Any further questions?
Do you have any questions? I will be happy to support you, act as a sparring partner and answer your questions. I am always happy to receive your messages, preferably by WhatsApp message or e-mail.
