*Thisarticle is based on a YouTube video by Sophie Hundertmark, an expert in the use of artificial intelligence with a focus on chatbots and strategic AI applications in companies and public institutions. Sophie is a researcher and lecturer at the Lucerne University of Applied Sciences and Arts and is doing her doctorate in Conversational AI at the University of Fribourg. The blog text was created using a custom GPT model that was trained on Sophie’s video content, language style and expertise. The result is well-founded, up-to-date articles based on Sophie Hundertmark‘s own expertise.
You can find the link to the video at the end of this article.
Anyone who regularly conducts workshops, presentations, or meetings is familiar with this situation: After the event, people often ask for a handout. However, creating it after the fact takes time and often means reworking the entire content.
With a well-formulated AI prompt, you can significantly simplify this process. Instead of creating a handout manually, you can use an existing transcript and have it automatically generate a complete presentation—ideal for participants who weren’t there.
Why Transcripts Are Ideal for Handouts
A transcript already contains the complete content of a workshop or presentation. Instead of summarizing this information again, an AI can analyze and organize the content and convert it into an easy-to-understand handout.
This not only saves time, but also ensures that no important content is lost.
This approach is particularly useful for:
- Workshops
- Training Courses
- Meetings
- Lectures
- Presentations
- Internal knowledge documentation
The prompt for a complete workshop handout
An important part of the prompt is the description of the target audience. Instead of simply having a presentation created, it should be clearly stated that the handout is intended for people who neither attended the workshop nor have any prior knowledge of the topic.
As a result, the AI generates significantly more detailed and easier-to-understand content.
Here is an example of the problem statement:
Using this workshop transcript, create a detailed handout in the form of a PowerPoint presentation with at least 50 slides for participants who did not attend the workshop and are not yet familiar with the topic.
This wording ensures that the presentation is not merely a summary, but conveys the workshop in a way that is fully comprehensible.
The handout should meet these requirements
To ensure the best possible result, it’s worth including specific instructions in the prompt.
These include, for example:
- at least 50 slides
- clear and self-explanatory content
- An Introduction to the Topic
- a logical and clear structure
- the key takeaways from the workshop
- Optional exercises for participants
- Guidelines for the Desired Presentation Design
The more specific these requirements are, the better the AI can prepare the presentation.
With or without exercises?
Depending on the area of application, it may be a good idea to have different versions created.
For internal documentation, a presentation without exercises is often sufficient. If, on the other hand, the handout is to be used for training sessions or self-study, supplementary exercises can significantly improve learning outcomes.
This requirement can also be added directly in the prompt.
Why Claude Is Particularly Well-Suited for This Task
In general, various AI tools can help with creating handouts. For this specific task, however, Claude currently offers a decisive advantage.
Claude can create comprehensive PowerPoint presentations directly, export them as presentations, and then make them available for download. This makes it easy to further process and customize the films later on.
This workflow is currently particularly reliable, especially for extensive workshops with a lot of content.
Conclusion
With a well-thought-out prompt, workshop transcripts can be quickly turned into comprehensive and easy-to-understand handouts. Instead of manually formatting content after the fact, the AI handles the structuring and creates a presentation that is easy to understand even for people without prior knowledge.
If you regularly conduct workshops, training sessions, or presentations, it’s worth giving this workflow a try. This will save you time and allow you to provide your participants with high-quality materials. As a result, learning will be easier and more sustainable in the long run.
Any further questions?
Do you have any questions? I am happy to support you, act as a sparring partner and answer your questions. I am always happy to receive your messages, preferably by WhatsApp message or e-mail.
