*Thisarticle is based on a YouTube video by Sophie Hundertmark, an expert in the use of artificial intelligence with a focus on chatbots and strategic AI applications in companies and public institutions. Sophie is a researcher and lecturer at the Lucerne University of Applied Sciences and Arts and is doing her doctorate in Conversational AI at the University of Fribourg. The blog text was created using a custom GPT model that was trained on Sophie’s video content, language style and expertise. The result is well-founded, up-to-date articles based on Sophie Hundertmark‘s own expertise.
You can find the link to the video at the end of this article.
Meetings often contain a lot of important information—but going through a complete transcript afterward takes up unnecessary time. With ChatGPT, you can organize a meeting transcript and distill it down to the key points in just a few seconds.
You don’t need a complicated prompt for that. Above all, it is crucial to clearly specify to ChatGPT what information should be extracted from the meeting.
A simple prompt for this is:
Summarize the following meeting transcript in a clear and structured way.
Break down into: Aim of the meeting, most important discussions, key decisions.
Keep it short and understandable.
Transcript:
The complete transcript is then inserted directly below the prompt.
The transcript does not need to be formatted in a complicated way
A major advantage: The meeting transcript does not need to be manually formatted beforehand. Even a longer, unstructured text can be easily pasted into ChatGPT.
ChatGPT then takes over the task of organizing the information, distinguishing, for example, between the actual purpose of the meeting, the topics discussed, and the decisions made.
This turns a long conversation into a concise summary that can be grasped much more quickly.
Why a Fixed Structure Makes Sense
If you simply write “Summarize this meeting,” you’ll still get a summary. However, with a predetermined structure, the result becomes much more useful.
It is precisely these three areas— objectives, discussions, and decisions —that ensure not only that the content of the conversation is recorded, but also that it quickly becomes clear what was actually relevant.
The summary can then be shared internally with employees, saved in a project management tool, or used as a basis for the next tasks.
Conclusion
ChatGPT can turn meeting transcripts into clear summaries with a very simple prompt. Instead of going over the entire conversation again, it only takes a few seconds to identify the key points.
The more clearly you specify what information ChatGPT should extract, the more helpful the result will be.
Any further questions?
Do you have any questions? I am happy to support you, act as a sparring partner and answer your questions. I am always happy to receive your messages, preferably by WhatsApp message or e-mail.
