What is ChatGPT?

ChatGPT is a special chatbot that is based on artificial intelligence and was developed by the American company OpenAI. It stands for “Chat Generative Pre-trained Transformer”. It sounds complicated, but it’s basically a smart computer program that can understand and write text. ChatGPT has been trained to respond to questions and requests and to act like a real conversation partner. It can be used in various applications, such as chatbots that can be found on websites or in other programs. With ChatGPT we can get information, gain creative ideas and get support with various tasks related to writing and understanding texts. I answered the question“What is ChatGPT?” in great detail in one of my last posts.

What are ChatGPT prompts?

ChatGPT prompts are like small requests or tasks that we send to the chatbot ChatGPT. These prompts are like hints or instructions for the chatbot to help us with various things. If we ask ChatGPT with a prompt, it can write us helpful answers or even texts that we need. The great thing is that we can use ChatGPT prompts to get ideas, improve texts or even invent new stories. It’s almost as if we have a clever writing helper at our side to help us write better and get information. Another term for prompts would also be “command”. You can find a brief overview of the most important prompts in my last post on prompts.

How can ChatGPT help with composing emails?

ChatGPT can take on different roles and generate texts for different target groups. These skills are particularly interesting when it comes to writing target group-oriented emails. It is important that ChatGPT receives as much information as possible to create the email. However, it is also important that you comply with data protection laws. This means that you should never put confidential or sensitive information in the prompt.

ChatGPT prompts for e-mail texts – A few useful prompts

Feedback e-mail

You are in the role of and have to write a feedback email. The aim is to receive feedback for the following . The target group that should give feedback is . The following additional information should be included in the e-mail. .

Reminder e-mail

You are in the role of and have to write a reminder email. It is about receiving a reminder for . The target group that should receive this mail is . The following additional information should be included in the e-mail. .

Thank you e-mail

You are in the role of and have to send a thank you email for the following event to . The following additional information should be included in the e-mail. .

E-mail with invitation text

You are in the role of and have to send an invitation email for the event to . The event takes place at in . The following conditions apply to participation and registration . The event has places and the registration deadline is .

ChatGPT prompts for email texts – you must avoid these mistakes

There are actually only 3 mistakes you can make when using prompts for e-mail texts:

1. You formulate the prompts too imprecisely and give ChatGPT too much leeway.
2. You rely 100% on ChatGPT and adopt the texts without questioning or adapting them yourself.
3. You put confidential and sensitive data into the prompt and jeopardize data protection in the process

Conclusion: ChatGPT Prompts for e-mail texts

ChatGPT is a useful tool to support the writing of e-mail texts. With the right prompts, ChatGPT can generate great and successful emails for you. It is important that you write your prompt as detailed as possible and give ChatGPT all the information it needs to create the text.

As soon as the result of ChatGPT is available, you must critically question the content and adapt the texts to you and your organization. It may also be necessary to make adjustments to the content.

ChatGPT prompts for e-mail texts – Even more tips

Of course, this article is just a start to successfully using ChatGPT to create e-mail texts. If you would like more information or we even want to do a workshop on the subject, just send me a message and we’ll exchange ideas. The best way to reach me is via WhatsApp or e-mail.

Maybe my prompt list for marketing and communication is also helpful for you?