*Thisarticle is based on a YouTube video by Sophie Hundertmark, an expert in the use of artificial intelligence with a focus on chatbots and strategic AI applications in companies and public institutions. Sophie is a researcher and lecturer at the Lucerne University of Applied Sciences and Arts and is doing her doctorate in Conversational AI at the University of Fribourg. The blog text was created using a custom GPT model that was trained on Sophie’s video content, language style and expertise. The result is well-founded, up-to-date articles based on Sophie Hundertmark‘s own expertise.
You can find the link to the video at the end of this article.
Anyone who regularly leads workshops, training sessions, or presentations is probably familiar with some of these situations: After the workshop, participants want to have the handouts. However, without the verbal explanations, the existing slides are only partially understandable. At the same time, it would be convenient to be able to create materials for other trainers directly from a successful workshop.
And then there’s the presentation where it’s already clear beforehand that critical questions will follow.
You can use AI assistants for all of these situations. In this post, I’ll show you three prompts that you can use to refine existing content and, at the same time, better prepare for presentations.
The three use cases are:
- Creating Complete Training Materials from a Training Session
- Creating a Detailed Handout from a Workshop
- Simulate critical questions before a presentation
You can copy the prompts directly and adapt them for your own workshops, training sessions, and presentations.
Prompt 1: Create a complete set of training materials based on a workshop
When I lead a workshop, a lot of the important information isn’t on my slides—it’s in my explanations, examples, and discussions. It is precisely this content that gets lost if I simply send the presentation afterward.
One option, therefore, is to record the entire workshop and then have an AI assistant process the transcript or audio file.
Of course, data protection is important here: Inform participants transparently in advance about the recording and ensure that the recording and processing are carried out in compliance with data protection regulations. Especially when dealing with sensitive or confidential content, you should carefully consider which AI system to use.
The transcript can then be used to create a much more comprehensive training package. These include, for example, a trainer’s guide, a trainer’s script, participant handouts, and specific recommendations for action.
The big advantage: The content can be shared with more than just the original participants. You can also prepare the material so that other trainers can conduct your training on their own later.
Copy prompt: Create training materials from a transcript
You are an AI training designer with experience in instructional design. Your task is to create complete, professional training materials based on an audio recording or transcript of an actual training session, so that other trainers can conduct the training independently while maintaining the same level of quality.
Input data:
- Audio recording or transcript of a training session
Task:
Create comprehensive training materials with a clear structure:
A. Coach’s Guide
- Purpose of the Training
- Target Audience & Prerequisites
- Recommended duration (total & per module)
- Materials and Tools Needed
- Schedule with Times
- Tips for Facilitation (Common Questions, Pitfalls)
B. Trainer’s Script
- Didactically optimized, fully developed explanatory texts
- Calm, professional style
- Notes such as:
- “Give an example here”
- “Time for Questions”
C. Participant Materials
- Summaries of the Content
- Mnemonic Phrases & Key Messages
- Checklists or step-by-step instructions
- Optional: brief reflection questions or mini-exercises
D. Recommendations for Action & Practical Guidelines
- Specific Procedures
- Do’s & Don’ts
- Common Mistakes and How to Avoid Them
If content is unclear or only implied, supplement it in a way that makes pedagogical sense and discreetly label it as a “supplementary explanation.”
Quality Standards:
- Technically accurate
- Clear, structured, reproducible
- No assumptions about unstated prior knowledge
Why this prompt generates more than just a simple summary
The key to this prompt is the role description. The AI should not simply summarize a transcript, but rather function as a “didactically experienced AI training designer.”
This gives the AI assistant a clear task: The content should not only be condensed but also presented in an educational format.
I find the distinction between the trainer’s perspective and the participant’s perspective particularly helpful. For example, trainers need guidance on facilitating sessions, information on the schedule, and tips on potential pitfalls. Participants, on the other hand, need easy-to-understand summaries, key points, and specific instructions.
This means that a single workshop recording can be used to create various documents for different target audiences.
Prompt 2: Create a detailed PowerPoint handout based on a workshop
The second use case begins with a question that many trainers are probably familiar with:
“Will we get the slides afterward?”
Of course, you can send the presentation. The problem is this: Presentation slides are often designed to accompany a lecture. Without the lecture, explanations and context are missing.
That’s why I’ve started creating more detailed handouts based on the workshops. The key requirement for the AI is this: Create the presentation for people who were NOT present at the workshop and are not yet familiar with the topic.
This addition is important. As a result, the AI must explain the content in much greater detail, rather than simply replicating existing slides.
Copy Prompt: Creating a PowerPoint Handout from a Workshop
I led a workshop on [TOPIC]. In the attachment, you’ll find the complete transcript of the workshop.
Please create a detailed handout for me in the form of a PowerPoint presentation (.pptx) with at least 50 slides for participants who did NOT attend the workshop and are not yet familiar with the topic.
Requirements for the handout:
- At least 50 slides, or more if the content warrants it
- The slides must be understandable on their own (without assuming a workshop setting)
- Start with an introduction to the topic before diving into the content
- Organize the content logically into chapters using divider slides
- Each key point gets its own slide with explanatory text (not just keywords—after all, the readers weren’t there).
- Prominently feature practical examples and use cases
- A summary and additional resources at the end
Create BOTH versions:
- Option A: WITH exercises (reflection questions, mini-tasks, discussion prompts every 5–7 slides)
- Option B: WITHOUT exercises (read-only handout)
Design:
- Bright, cheerful colors (light red, orange, pink, yellow)
- At the bottom of each slide: “Sophie Hundertmark · www.sophiehundertmark.com”
- Title slide with my name and contact information
- Clear typography, easy to read
- Use PptxGenJS-compatible structures
Please provide me with both .pptx files as a download at the end.
Why the Target Audience Is So Important in the Prompt
In this prompt, the phrase “for participants who were NOT present at the workshop” is crucial.
If you simply write, “Create a handout for me,” the AI assistant won’t necessarily know how much context is needed. He can then assume that the readers already know what was discussed.
With this additional information, you are changing the assignment: The handout must be self-contained.
That is exactly why I am also asking for text that provides explicit explanations, not just bullet points. After all, the presentation should still be understandable even weeks later—even to someone who didn’t attend the original workshop at all.
Of course, you can adapt the prompt to your own corporate design, your desired length, and your instructional requirements.
With and without exercises: Create two versions of the handout
Another practical option is to have two versions created at once.
The first version regularly includes reflection questions, short exercises, or discussion prompts. For example, it is suitable for training sessions, self-paced learning, or running a workshop again.
The second option, on the other hand, is a traditional reading handout. The focus here is on knowledge transfer and the documentation of content.
This way, you can develop different learning materials from the same source material without having to create each document from scratch.
Prompt 3: Practice asking critical questions before a presentation using AI
AI can do more than just take some of your workload off your hands after a workshop. You can also use them beforehand to prepare.
Imagine you have to give an important presentation tomorrow. You already know that some people in the audience will question your reasoning.
What kinds of questions might come up?
And even more importantly: How can you respond to this?
This is exactly where an AI assistant can take on the role of a critical counterpart. Instead of simply asking the AI to summarize or improve your presentation, deliberately give it the task of identifying weaknesses and formulating tough questions.
This can be helpful, for example, before presentations, lectures, workshops, or negotiations.
Copy Prompt: Simulate Critical Questions for a Presentation
I have to give the following presentation tomorrow: [Upload the presentation here or state the topic].
I already know that there will be people in the audience who are critical of me and who will deliberately ask nasty questions about my content.
Now put yourself in these people’s shoes and come up with five critical questions they might ask me after the presentation.
For each question, also come up with a reasonable answer I could give to counter the criticism.
Expand on the presentation prompt with follow-up questions
The five questions are just the starting point. This exercise becomes especially valuable if you continue working with the AI assistant afterward.
For example, you can ask for more details:
- “Explain to me in more detail why Question 2 is critical to my argument.”
- “Give me three alternative answers to Question 3.”
- “Come up with ten more questions that are significantly more critical.”
- “Which of my answers might seem implausible?”
- “What facts should I know before giving this presentation?”
- “Let’s simulate a Q&A session together, and ask only one question at a time. Then wait for my answer and give me feedback.”
This turns a single prompt into a kind of presentation training.
You can even simulate a full Q&A scenario: The AI asks a question, you answer spontaneously, and then have your answer evaluated. This way, you can not only anticipate possible questions, but also practice responding to them calmly and in a structured manner.
Use AI as a sparring partner rather than just a text generator
All three prompts highlight an important point regarding the use of generative AI: AI assistants do not have to be used exclusively for writing new texts.
You can take on different roles within your work process.
After a workshop, the AI can organize existing knowledge and use it to create training materials. A transcript can be turned into a detailed handout. Before a presentation, AI can once again serve as a critical sparring partner.
As a result, the use of AI is shifting from simply “writing a text for me” to supporting entire work processes.
This can save a lot of time, especially for recurring workshops and training sessions. A workshop doesn’t have to start from scratch every time. Instead, you can document, organize, and refine successful content and make it reproducible for other trainers.
Don’t Forget About Data Protection When Recording Workshops
If you record workshops, meetings, or training sessions, there is one thing you must keep in mind: Participants must be informed in advance, and the recording and any subsequent processing must comply with data protection regulations.
You should be especially careful when personal, internal, or other sensitive information is discussed in a workshop.
Therefore, before processing, check what data is contained in the recording or transcript and which AI system is suitable for this use case. Depending on the organization and the data, privacy-focused AI solutions or internal systems, for example, may be necessary.
Automated documentation offers significant practical benefits—but data protection and confidentiality should be built into the process from the very beginning.
Conclusion: AI can help turn a presentation into so much more
A presentation or workshop isn’t over once the last slide is shown. The information contained therein can serve as the basis for a wide range of other content.
With the three prompts from this post, you can use AI in a variety of ways: for documentation, for creating learning materials, and for preparing for challenging situations.
My tip: Don’t just try out the prompts once—adapt them to your own processes. Add details regarding structure, target audience, scope, or design, and then continue working with follow-up prompts.
The more precisely you describe the result you need and who it is intended for, the more helpful an AI assistant can be in helping you achieve it.
Any further questions?
Do you have any questions? I am happy to support you, act as a sparring partner and answer your questions. I am always happy to receive your messages, preferably by WhatsApp message or e-mail.
